Professional Speech PreparationA Guide to Public Speaking Success
...utline should be structured with main points and supporting information used as sub-points. The format for the outline should consist of an Introduction, Body, and Conclusion. A good outline is critical to the organization and flow of the speech. The introduction should include a few items including an attention gainer – used to capture the attention of the audience. It is also important to relate the topic to the speaker, establishing the authority of the speaker. It is assumed the speaker will be selected for a speech based on their experience and/or knowledge of the subject matter, however, it is important to articulate why you are giving the speech on the subject. Lastly, the speech should be previewed during the introduction or “tell us what your going to tell us”, as a wise instructor once said. The body of the outline (and speech) should consist of the main points being discussed during the speech. Each main point, of the speech, should be supported by sub-points and further by specific information. This specific information is acquired from research or experience and can be described in detail, which may or may not be written into the outline. In either case, it is important to use a consistent format for each point. The flow of the speech can be enhanced by preparing and practicing transitions from one point to the next. Knowledge of the subjects and thorough research will make the presentation better and the speech more valuable. The Conclusion is a review of the main points presented in the body of the speech. It is the opportunity to specify an audience response and seek their action, if necessary. Using a memorable closing can be effective tool for clinching a successful speech. And the most important aspect of the conclusion is to “tell us what you told us”. In other words, summarize the subjects discussed and restate, in general terms, what was contained in the body. Once the outline is constructed the easy work is done. The next phase includes practicing and preparation. This phase begins with rehearsing the speech and identifying the method of presentation. Some speeches are presented with humor while others use sincerity; practicing is when the speaker should refine this approach. The speaker should consider the impact of body language, visual aids, timing, and potential distractions. By visiting the site prior to the speech, the speaker can identify the space constraints and resources needed for visual aids. For example, using a 2’x4’ easel would be ineffective in an auditorium for 1,000 people. Also, it is important to know if you are talking up the audience or down, especially if you’re wearing a shorter skirt. If the speaker plans on handing out information, it is helpful to coordinate how the information is distributed. Each of the preceding items requires synchronization, forethought and knowledge of the facility where the speech is being conducted. Another preparatory tool is the use of 3x5 cards for the speaker to use as reminders for the topics of the speech. These cards are useful but the speaker should be careful not to read from the cards, practice will help. Numbering the cards will help keep them organized and prevent lapses when they become unsorted during the speech. Another tip: check and limit potential distrac...