Controllong Email
...ccess the e-mail, the recipient also must be logged on, using Outlook, and cannot have read or moved the message from their Inbox. Outlook will also allow you to send a confidential e-mail and have it disappear after the recipient reads it. But again, this works only if the recipient also uses Outlook. Send that confidential e-mail to a friend using America Online (AOL) and it's a deal breaker. Since Outlook is of limited use regarding confidentiality, you'll probably need to look elsewhere. At $70,000 for up to 1000 users, Disappearing Email from Omniva Policy Systems (www.omniva.com) allows you to make the text in your e-mail vanish from the recipient's mailbox after a specified time. You can set the e-mail to evaporate 1 hour, 30 days or 90 days after the message was viewed. You also can prohibit someone from copying or printing the text by using digital keys. Your Mail Sent includes invisible digital instructions that set the message's expiration date and time. When the e-mail expires, the text is replaced with a note telling your recipient, "Sorry, this email has expired." Polite and efficient. Trying to copy or print a restricted message brings up a similar notice. A person can forward a Disappearing Email message, but it too will include the original sender's expiration restrictions. If your e-mail recipient uses AOL, you can still set expiration dates. The AOL user will get the mail as an attachment that includes a Web address. To read the mail, he must access the address before the message expires. In Yahoo! Mail, this service works similarly to Outlook, with an expiration notice included with the message. Authentica's MailRecall (www.authentica.com) and Atabok's VCNMail (www.atabok.com) take e-mail control to another level. Using either of these programs, you can revise or retrieve messages that have already been read by the recipient. Both products include features to control rights to an e-mail message--Mail-Recall settings offer a Valid Date to embargo viewing until a specified time and date--as well as expiration control and copy, paste and print restrictions. VCNMail offers the same, plus controls for prompting the message to expire after a specified number ...