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Managing Information Executive SummaryInformation is any analysed data containing meaningful sense. An organisation couldnˇ¦t operate with out information or data collection. If no information was collected decisions couldnˇ¦t be made therefore the business/organisation could not progress or develop. To effectively operate Sunset Coast University they need to endorse a new information system. Every organisation collects retrieves and uses data. To provide maximum benefit to an organisation data must be managed carefully, organised efficiently and used effectively. Without a system to distribute and receive data it would be almost impossible for an organisation to make decisions or at least cater for their future needs. Ensuring an organisation has reliable information is vital to meet the needs and responsibilities of the managers, as managers are the primary users of information. To effectively operate Sunset Coast University they need to endorse a new and improved information system. There are many problems with the universityˇ¦s records management and information systems. These problems have increased over a long period of time and need immediate action. An MISA Management Information system explores unorganised data to provide managers with meaningful information. An MIS can be either manual or computer based. Most current information systems will be computer based as newer technology is more accurate and efficient. A Management Information system would be extremely beneficial for the University. An MIS would provide managers with needed information more efficiently and accurately. This would decrease the pressure on the manager and ensure a more timely process to obtain important information.The Information ManagerAn Information Manager would be a major asset to the University. It would decrease the pressure on the department heads by ensuring a more organised and controlled process of collecting and analysing information. Role of the Information Manager:„h Identify problems and determine the cause.„h Monitor and control data communications.„h Develop the systems for obtaining, processing and presenting information.„h Determine costs of the new technology and itˇ¦s benefit to the organisation. „h Determine current and future needs of the organisation, related to information systems. „h Test and modify the system to adopt to changes.„h Train and educate other staff and students. Information TechnologyInformation Technology has made a huge impact on all management functions, creating more efficient and productive workplaces.Sunset Coast University needs to integrate computing, microelectronics and telecommunication practices to ensure the smooth running of daily operations. The university needs to update software in all departments and create a database accessible to all employees. The database can be used to store data such as student grades, personal details, polices and general account details. This will also alleviate the amount of inconsistencies and mistakes involving student awards. Electronic mail (E-mail) should be used as a major source of communication as it is efficient and will reduce the amount of employees wasting time delivering information via telephone contact or memo.
Approximate Word count = 1864
Approximate Pages = 7.5
(250 words per page double spaced)
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